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Business Solutions
How does Benefit Solutions work?
Do your business and employees qualify for Benefit Solutions?
How is Benefit Solutions administered?
How does Benefit Solutions work?
Our agents will meet individually with your employees at your business and explain the available options, allowing them to make educated decisions about the valuable benefits you are offering.
- An agent will visit every year to meet with new and existing employees.
- We free you from paperwork by handling most administrative tasks.
- There’s no out-of-pocket cost to your business. All premiums are paid by employees conveniently through payroll deduction.
- Our benefits are portable. If an employee changes jobs, they take the benefits with them.
You choose the voluntary benefits to provide to your employees through a convenient payroll deduction process. We will work with you to complete these steps:
- Schedule employee meetings.
- Schedule the implementation date for coverage and payroll deductions.
- Review the billing and administration processes with you and the appropriate person in your office.
- Complete an Employer Agreement that authorizes us to start the process.
We will promote Benefit Solutions to your employees in a variety of ways, including:
- Sending meeting notices and personalized letters to employees to learn about the coverage.
- Providing payroll stuffers and posters to alert employees of the enrollment meeting.
- Conducting informational meetings with employees.
- Holding individual meetings to assist employees with their applications.
- Collecting employee applications.
- Delivering policies to employees and collecting the first month’s premium from you.
After the enrollment:
- Payroll deductions should begin on the date specified in the authorization signed prior to the enrollment.
- Policies will become effective on the first of the month following the initial payroll deduction date.
- Future bills will be mailed directly to you each month, detailing premium amounts for each insured.
- Your agent is always available for service when needed.
How does Benefit Solutions work?
Do your business and employees qualify for Benefit Solutions?
How is Benefit Solutions administered?
Do your business and employees qualify for Benefit Solutions?
Benefit Solutions is available for businesses that meet these requirements:
- A minimum of five applications from employees and their families
- Local payroll processing
- Year-round employment and low employee turnover
Full-time employees who are actively at work for at least 90 days and their spouses are eligible. Employees’ children, stepchildren, legally adopted children and grandchildren under age 23 who are dependent on the employee for support are also eligible.
How does Benefit Solutions work?
Do your business and employees qualify for Benefit Solutions?
How is Benefit Solutions administered?
How is Benefit Solutions administered?
Billing
Once approved, all policies are set up on a monthly billing cycle. For each billing cycle, you’ll receive a billing statement listing the name, policy number and premium for each policy. Simply return a copy of the billing statement along with a check for payment.
Your billing date can be any day from the first of the month through the 28th. If you have questions regarding administration and billing, call your agent or our toll-free customer service number at 1-800-628-5433.
Employee Participation Changes
When new employees are hired and become eligible, you can contact your agent who will review the products available with your new employee and complete an application if they would like to apply for coverage. Your monthly billing will be adjusted to reflect the addition of the new employee and the coverage and premium them have selected for payroll deduction.
If an employee terminates employment for any reason and wishes to change to a direct personal bill, you can contact your agent who will take care of the adjustment to your monthly invoice. They will also contact the terminating employee to provide them with their billing options to retain their coverage. Employees with direct personal billing have the option of paying monthly (using a pre-authorized check payment plan), quarterly, semiannually or annually.
Policy Changes or Service
Employees may call your agent or Baltimore Life’s Customer Service Department at 1-800-628-5433 to make changes to existing policies.
ERISA Issues
Worksite policies are normally paid through individual payroll deduction and fall within the Group Safe Harbor provision. If you plan to contribute toward any of the premium or replace group life insurance with new individual policies, Baltimore Life Benefit Solutions could be construed to be an employment-related benefit subject to the Employment Retirement Income Security Act of 1974 (ERISA). If you are not contributing to the premium and are not canceling any existing group life insurance benefit, Baltimore Life Benefit Solutions likely does not fall under ERISA. However, we are not able to provide any legal advice. Please consult your tax and legal advisors for further clarification on ERISA determinations.
